Personal Assistant

Provide confidential administrative and PA support to the managing director 

Diary management for the managing director 

Take a proactive approach in order to ensure that the managing director is fully prepared and briefed for all engagements

Supervise the day-to-day workload of the administration assistant supporting the finance director and the commercial director

Maintain the managing director files, records and documentation in an organised and systematic basis, paper based and electronic

Answer phones and direct all incoming calls appropriately promptly and efficiently

Receive and action all incoming and outgoing electronic communications as indicated and within a reasonable timescale

Review and summarise miscellaneous reports and documents; prepare background documents and outgoing mail as necessary

Prioritise and manage multiple projects simultaneously, and follow through on issues in a timely manner

Implement arrangements to support the daily activities of the managing director including travel arrangements, functions and other professional activities supporting their work

Assess and determine priorities and actions, in liaison with the managing director and ensure that appropriate action is taken within timescale to ensure that problems are resolved

Manage high level coordination between staff at all levels of the organisation, in order to produce papers and reports with key stakeholders

Ensure that all company and Board meetings are properly convened, constituted, conducted and recorded. 

Ensure that Board members have the information and support they require to operate effectively

Deal with and support other general administrative matters, as agreed

Undertake any other reasonable tasks as requested by the managing director

Demonstrable experience in an administration/executive assistant/PA role 

Experience of diary management

Experience of successfully working with senior management

Construction sector experience would be an advantage 

Fully conversant with Microsoft Office 365

Some supervision skills

Ability to manage a given list of tasks

Ability to work well either alone or as part of a team

Some knowledge of construction practices and standards within their subject

Good writing, analytical and problem solving skills

Ability to follow oral and written instructions

Ability to handle situations and problems 

Know when to ask for help and guidance   

Disclosure Check

Flexibility to work as business needs require.

Full UK Driving Licence

Salary: £35,000 per annum

Pension: 3% contribution 

Holidays:  23 days holiday plus bank holidays, rising by one day per year to 28 days. 

IT: Microsoft Surface 

Mobile:  BYOD: £30/month contribution toward your personal mobile. 

Medical insurance: – Aviva Solutions (optional and subject to qualification)

Gym membership: - PureGym (optional)

We are Construction North Group (CNG), a UK-based main contractor in the construction industry. Our business is about People.  We are committed to our team, customers and supply chain through our culture and ESG priorities, to ensure we have made a positive effect on the industry by having an engaged workplace.