Executive Assistant

Preconstruction

Manage Precon SharePoint

Estimating team liaison

Manage enquiry process 

Document control of preconstruction information and employers requirements

Diary management scheduling site visits, strategy and settlement meetings

Build and nurture Supply Chain relationships

Manage and file subcontract quotations

Manage and file correspondence required from commercial and operations

Manage and file site visit photographs

Create handover folders for site mobilization

Commercial 

Manage the Supply Chain Vendor Registration Process. 

Manage supply chain records including validity

Create and issue Purchase orders to the supply chain (through Xero)

Generate commercial reports through Xero as requested by the SMT

Liaise with the Finance Manager to assist with cost management

Assist with obtaining quotations for project setup & supplies (site welfare, consumables etc as required)

Operations

Manage Project SharePoint

Operation team liaison

Site document control

Site Setup Checklist

Document control of contract ERs

Create Site Files 

File Daily Site Diaries, Weekly Site Reports 

Liaise with Project Supply Chain and Support services

Group

Manage Group SharePoint

Assist with all preconstruction, commercial and operations administrative duties in an efficient manner

Interact with colleagues, customers and visitors, maintaining a polite and helpful approach with all 

Answer telephone calls, enquiries and requests in courteous and professional manner

File and retrieve group company documents, records and reports and ensure all filing up to date and well-managed

Create and modify documents such as management system templates

May conduct research, compile data and prepare papers for consideration and presentation to the senior team

Attend meetings as requested in order to record minutes

Formatting documents, reports, letters, presentations and other documentation. 

Supporting other members of the senior team as needed.

Assisting with director’s inbox management 

Scheduling travel and appointments.

Timely preparation and processing of the Director’s expenses

Assisting with printing/binding of reports, presentations and any other documents as required.

Ordering appropriate office supplies and liaise with equipment vendors.

Manage and collate Customer Experience (CX) scores

Manage and collate Quality Check (QC) scores

Manage and implement ISO/Accreditation and Insurances renewals

Assist with any other administrative duties in an efficient manner

5 years + in similar role

Educated to A level or equivalent

Degree or NVQ desirable

Proven Experience of office/construction administration 

Computer literate in all Microsoft Office 365

Experience of managing and maintaining database systems 

Excellent oral and written communication skills and strong inter-personal skills

Ability to write clear, concise minutes and reports

Experience of working within a small team and/or prioritising own workload

Excellent time keeping, reliability and personal organisation skills

Ability to manage a given list of tasks

Ability to work well either alone or as part of a team

Good knowledge of construction practices and standards 

Experience in Adobe Creative Suite is desirable

Polished and professional presence

Consistently positive attitude with ability to create strong first impression for office visitors

Extremely proactive and productive

Calm under pressure

Any other reasonable duties as required

Disclosure Check

Flexibility to work as business needs require.

Full UK Driving Licence

Salary: £35,000 per annum

Pension: 3% contribution 

Holidays:  23 days holiday plus bank holidays, rising by one day per year to 28 days. 

IT: Microsoft Surface 

Mobile:  BYOD: £30/month contribution toward your personal mobile. 

Medical insurance: – Aviva Solutions (optional and subject to qualification)

Gym membership: - PureGym (optional)

We are Construction North Group (CNG), a UK-based main contractor in the construction industry. Our business is about People.  We are committed to our team, customers and supply chain through our culture and ESG priorities, to ensure we have made a positive effect on the industry by having an engaged workplace.